GDPR – Privacy Notice and Cookie Policy

General Data Protection Regulations

The General Data Protection Regulations came into effect on 25th May 2018.  The named Data Protection Officers and their contact details are as follows:

School Data Protection Officer – Mrs Lynette Hardwick –  Deputy Head  – lhardwick@huthwaiteallsaints.notts.sch.uk

Data Protection Officer Link Governor – Mrs Louise Regan – c/o office@huthwaiteallsaints.notts.sch.uk

If you have any queries you may also contact the Data Protection Officers via the School Office on 01623 459199.

We are in the process of updating our Data Protection Policy, and this will be ratified by the Full Governing Board in due course.

Privacy Notice 2019

COVID-19 (June 2020)

Test and Trace

Schools are in a very difficult situation. The tracing process of ‘Test and Trace’ is made more difficult as schools are public authorities. They have a legal duty to protect and promote the welfare of pupils and a duty of care to staff. It is hoped that additional government guidance will be provided for schools.

As a private individual, compliance with the scheme is optional, you cannot at the present time be forced to provide details. As a school it is more complicated.

If a person in a school has COVID or symptoms they will be sent home, as will other people in school who have had contact and who may be at risk.

In school it would be most unusual for any one person to know the details of everyone else who may be affected. It is only the school that will have that data. We would notify individuals about a risk, and in many instances that will be sufficient.

However, the Department of Education Guidance goes onto say:-

‘As part of the national test and trace programme, if other cases are detected within the child or young person’s cohort or in the wider education or childcare setting, Public Health England’s local Health Protection Teams will conduct a rapid investigation and will advise schools and other settings on the most appropriate action to take.’

So in this situation, it is not a matter of giving consent to share data, there is a Public Duty to do so. As a school we will co-operate with such requests. Schools are under an obligation to share data

At no point will we share data without a sound legal basis, but please be aware that we will share data where necessary.

Cookie Policy

Cookies are small text files that are placed on your computer by websites that you visit. They are transferred to your computer, tablet or mobile phone (all referred to here as a ‘device’) through your web browser. They are stored on your device’s hard drive and contain a unique number, but no personal data. Cookies are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site and a more tailored site experience to you.

Each website can send its own cookie to your web browser if your browser’s preferences allow it. Many websites do this whenever a user visits their website in order to track online traffic flows. Similar technologies are also often used within emails to understand whether the email has been read or if any links have been clicked. Most browsers allow you to choose whether cookies are used or not. The ‘help’ portion of your browser’s toolbar will usually tell you how to configure your browser to refuse cookies, to delete cookies or to notify you when you receive a new cookie. However, by turning off cookies you may make the website less efficient and some services may not function properly.

Name Cookie type Purpose
Google Analytics Functional cookies This collects information about how visitors use the website, to be able to compile reports and make improvements to better meet our users’ needs. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. Google Analytics data and privacy information. Opt out add-on for Google Analytics.
Google Analytics Targeting cookies We use Google Analytics Audience Demographics and Interest Reporting within Google Analytics to further our audience understanding so we can improve our content and user experience accordingly. Opt out of Google’s personalised advertising.

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Huthwaite All Saints C of E Infant School